2020 Thunderbuc Annual Meeting Minutes
websitebuilder • January 19, 2020
2020 Thunderbuc Annual Meeting Minutes - January 7, 2020
The meeting was called to order at 2:31pm by Lance Harvey.
A quorum was established – by homeowners present and by absentee ballot.
13 Homeowners attended the meeting representing 11 units. Homeowner's in attendance include: Carol O'Connor, Mary and Paul Dickman, Jan Adams, Jean Carabelos, Joan Souza, Ron and Pam Leopoldt and Glen Coyle.
Those present included Board Members: Lance Harvey, Pat Block, Sue Lyons and debi Mooney
Lance welcomed all and explained that Arizona law requires the homeowners to have a set time to voice any concerns and we will do that at the end of this meeting.
Lance explained that Mike Tobin has moved and resigned from the Board. In Mike's absence, we realize how much he did for the HOA and he is missed. Lance also announced that Sue Lyons has resigned from the Board. So, at present, the Board will continue with three Board Members: Lance Harvey, Pat Block and debi Mooney. Lance asked if there was anyone interested in a Board position and there were no volunteers. Lance said he will look into the CC&Rs to see if we can continue with the three current Board members.
Lance asked each homeowner and Board member to introduce themselves.
Lance announced that our plans to rewrite our CC&Rs are on hold. However, the SCHOA is in the process of revising their CC&Rs and when they are finished, the Board will take a look at them to see if we can adopt the SCHOA CC&Rs.
Lance explained that we have an item on the ballot for consideration – the repainting of all of the units in the HOA. He advised that we are perhaps looking at completing this in the summer of 2020, however that may be delayed. There is no firm date for this project, it is in the planning stages as of today. Lance explained that the Board will choose three or four different paint colors. We will then have various garage doors painted with the final color choices. Then homeowners will be able to view the paint colors and a vote will be taken for the final color. Lance also mentioned that perhaps we can paint different units (those condos all in the same building) different colors. That decision will be dependent on the voting results of the homeowners.
Lance recognized Glenn Coyle for his help around the complex this summer.
Lance announced that since we have 11 homeowner votes in attendance and 21 absentee ballots submitted, we do have a quorum for this meeting.
Lance asked for the approval of the 2019 Annual Minutes: Carol O'Connor moved to approve the minutes, Jean Carabelos seconded the motion and the minutes were approved by all.
Pat Block reviewed the financial statements through the end of November, 2019.
• Year end financial statements have not yet been received, but are available to all homeowners. Please request a copy if you are interested in seeing them.
• We continue to have a healthy balance sheet and have good control of our expenses.
• Our assets are $140,069.38.
• We will not have an increase in our HOA Fees in 2020, but we will not be able to lower them either as we had discussed last year. This is due to the fact that we still don't know what water increases will be later this year. Also, our property insurance has gone up 35% due to the fire and are expected to rise again later this year. However, if we do not incur any more claims for three years, the insurance premiums are expected to go down.
• Pat explained that we have a reserve account started for the irrigation system. However, we continue to have leaks and frequent repairs. Jose, our new landscaper, is doing a lot of the irrigation system repairs and so we won't need to call Ralph as frequently which will be a savings of $75 per service call.
• Pat explained that we are paying approximately $1,400 per month for sewer costs and $1,500 a month for insurance. Pat also explained that the HOA insurance policy will only pay to replace the structure and items attached to the structure. So, homeowners should carry an additional policy to cover their personal items. Pat also reminded all that the HOA insurance policy requires a $5,000 deductible.
• Pat announced that there are few adjustments to the budget from last year. If we go over in one budgeted area due to bills increasing during the year, it normally balances out at the end of the year. This typically occurs based on the due dates and payment dates of various bills.
• Pat explained that we had two properties last year that were in arrears for HOA fees. We now have many new owners and are currently up to date on fee payments. There will not be any major changes to the budget this year.
• Pat announced that there are two properties in the complex for sale. One is unoccupied and one is occupied.
Lance recognized Pat for a job well done on the budget.
Lance explained that although we asked the homeowners for approval to spend funds to repaint the properties, there are not enough funds in the painting reserve account to pay for the project. This is not a problem because we have plenty of funds in other reserve accounts and can move funds from one reserve account to another without any problems.
Lance announced that we the hired Jose as our new landscaper and he is working out very well. Jose is willing to contract with individual homeowners if they have needs inside of their courtyards. Jan Adams mentioned that there is a bush in front of her unit that needs attention. Lance said that he will ask Jose to take a look at it.
Lance announced that we are planning the annual termite inspection, but no date has yet been set. This will be planned for the end of March, 2020. Lance also mentioned that the Board has received several complaints from homeowners regarding the monthly bug spraying.
Our pest control sprayer has not been coming at the time they had agreed to. Lance explained that the Board has had several discussions with General Exterminating and they are unable to designate a specific time of arrival. Lance also explained that the Board discussed the situation and chose not to change companies at this time since quotes from two other companies came in at three times the price we are currently paying. Homeowners should prepare to be home on the designated spray day or work with a neighbor to make their property available for spraying if they choose to. There will no longer be a designated time on bug spraying day.
Lance announced there was no unfinished business to discuss.
New business:
The voting for painting the complex came in as follows: Out of 29 ballots, there was one “no” vote, 2 “abstentions” and the rest of the votes were in favor of repainting. This ballot item has passed. Lance reiterated that the Board will be in touch with homeowners regarding the painting and everyone will have an opportunity to vote on colors. This project may or may not happen in 2020, but we are preparing for the possibility.
Lance opened the meeting to homeowner comments:
Carol O'Connor commented that her ceiling is still water damaged and she has not heard from the contractor. Glen said his daughter is having the same water damage problem in her unit. Lance said he will contact the contractor and get him to remedy these problems.
Jean Carabelos asked if we would be having more social events. Lance explained that there have been mixed reviews on having these functions but we will probably have one more.
debi Mooney moved to adjourn the meeting. Ron Leopoldt seconded the motion. The meeting was adjourned at 3:15pm.
The next Board meeting will be on Thursday, February 20th at 3:00pm at Debi Mooney's home.
These minutes are submitted for approval by Sue Lyons, Secretary.
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